HR department of every company issues a relieving letter to employees in the formal way. Many are searching for relieving letter meaning so, relieving letter means the company accepts the employees’s resignation in formal way. This type of letters falls under business letter topic because this contains information like employees last working, duties and responsibilities, salary and many more.
Basic information to include in the relieving letter
- Complete Employees Details – like full name of the employee, job title of the employee and starting and ending date of the employee’s employment in the company.
- Company Details – This includes the complete name of the company, address of the company and contact information of the company (contact number or e-mail address)
- Date of Letter – In case of any dispute, date avoids the confusion. So write exact day, date, month and year. Normally dispute arises regarding when the employee received the document and the day when he or she is going to resigned from the company. So date factor is very important.
- Details of employee’s resignation – Mention the reason and details for employee’s resignation because such information will have a huge effect on whether or not the employee will get hired at the next company.
- Statement of Thanks or appreciation to the employee – Include a statement of appreciation or thanks like “employee made a good contribution to your company”. This shows the new employer the value of the employee.
- Complete details of employer – Who so ever is writing the letter must include his/her information which verifies the authenticity of the letter.
Points to Remember
- Its important to issue the relieving letter under the letterhead of your company to make it official.
- Start relieving letter by stating that the employer have accepted employee’s resignation.
- If employee fails to provide you his/her specific name then use words “To Whomsoever It May Concern”
- Keep your vocabulary simple yet polite and professional.
Relieving Letter 1
May 20, 2008
Mr. __________
Sub: Relieving Letter
TO WHOM IT MAY CONCERN
Dear Mr. __________ ,
This has reference to your letter of resignation dated May 19, 2008, wherein you have requested to be relieved from the services of the company on 4th June, 2008.
We would like to inform you that your resignation is hereby accepted and you are being relieved from the services of the company after serving one month notice period, with effect from closing office hours of June 4th, 2008.
We also certify that your full and final settlement of account has been cleared with the organization.
Your contributions to the organization and its success will always be appreciated.
We at company wish you all the best in your future endeavors.
Yours Sincerely,
(HR Officer)
(Director)
Relieving Letter 2
Relieving Letter Format
Relieving Order
Date
Employee’s Address
Dear Sir/Madam,
Relieving Order This has reference to your resignation letter dated __________ . This is to inform you that your resignation has been accepted and you are relieved from the services of Name of the Company on the close of working hours on Date.
You are requested to deposit the company Id and any other company property entrusted to you during your employment with us.
We wish you all success in your future endeavors.
Best regards,
Company Name
Relieving Letter 3
Relieving Letter Sample
20th April, 2020
To,
Employee Name
Address Line 1,
Address Line 2,
City, State, PIN
Subject: Relieving Letter
Dear Employee Name,
This is in furtherance to your resignation letter dated 20th March, 2020 wherein you had requested to be relieved from your services on 20th April, 2020. We wish you inform you that your resignation has been accepted and you are being relieved from your position of Senior Associate with Company Name with effect from 20th April 2020.
Your full and final settlement would be processed and credited in the next 45 days to the account provided during your employment. We appreciate your contributions to Company Name and wish you all the best for your future endeavours.
Regards,
HR Manager
Relieving Letter 4
Job Relieving Letter Format
Date:
Ms. Jean Smith
Relieving Letter
To Whomsoever It May Concern
This is to certify that Ms. Jean Smith has worked with us as an “Executive-Recruitment” from May 10th, 2006 to June 9th ,2007. Subsequent to her resignation dated June 06,2007, she has been relieved from her duties w.e.f Jun 09,2007.
With Best Wishes,
Yours Sincerely,
For XYZ Pvt. Ltd.
Operations Manager
Relieving Letter 5
Relieving Letter Samples
Letter 1
Employer :-
Relieving Letter
Date:
To
Mr. _____________________
Sub: Relieving letter from your employment
Dear __________
You worked at _____________ (“Company”) from to for _ months/years (“Term”). Pursuant to your cessation of employment with the Company from , the Employment Agreement dated __ (“Employment Agreement”) also stands terminated.
We would also like to take this opportunity to remind you that, notwithstanding the termination of your employment with the Company, certain of your obligations under your Employment Agreement will continue. These obligations include, but may not be limited to the following obligations –
1. All developments made and works created by you during the Term of your employment with the Company is the exclusive proprietary property of the Company that any and all copyright and other proprietary interest therein shall belong to Company.
2. You shall not divulge the Confidential Information of the Company to any third party.
3.You shall not give any statement, Complaint or send write-ups or post anything regarding the Company in any form of media and government department.
You have received your full and final settlement; you have returned the properties/Tools of the Company and have completed all formalities with respect to your cessation of employment with the Company.
You have received your full and final salary and there are no any dues on company.
If you have any questions concerning the information contained in this letter, please contact directly to under sign.
We wish you all the best for your future endeavors!
Yours sincerely,
SIGNED AND DELIVERED BY:
Signed for and on behalf of the Company by:
Signed by the Employee while accepting the relieving letter:
(Name________________________________________)
WITNESSED BY:
Witness 1 –
Name:
Address:
Witness 2 –
Name:
Address:
Relieving Letter 6
Format OF Relieving Letter
Date: __________
To,
Name of Employee
Code of Employee
Dear __________
Subject: Relieving Order
This is to acknowledge the receipt of your resignation letter dated __________
While accepting the same, we thank you very much for the close association you had with us during the tenure from __________ to __________ .
You have been relieved from your service with effect from the closing working hours of __________
We wish you all the best in your future career.
Yours Sincerely,
For __________
Relieving Letter 7
Relieving Letter Formats
Date
Mr. John Smith
23/4, Park Avenue,
New York- 555-888
Dear John,
This is with reference to your resignation letter. Your resignation has been accepted by our management. You have been an integral part of our company since 05/09/05 and played a key role in achieving organizational goals.
Please arrange to obtain a Clearance Certificate from your Department Head, which will be forwarded to Accounts Department to enable them to settle your dues.
I am sure your diligence and hard work will stand you in good stead in your new organization and I wish you all the best in your future assignments. You will be relieved from the services at the closing hours of this date.
Best wishes,
(Paul Smith)
Authorized Signatory
(Amcan Pvt. Ltd)
Related documents:
Experience letter
Relieving Letter 8
Relieving Letter Example
Date: 24-06-2010
To,
SUMITHRA
Subject: Relieving Order
This is to acknowledge the receipt of your resignation letter dated 24-June-2010.
While accepting the same, we thank you very much for the close association you had with us during the tenure from 02-Aug-2008 to 24-June-2010
You have been relieved from your service with effect from the closing working hours of 24-June-2010
We wish you all the best in your future career.
Yours Sincerely,
Relieving Letter 9
Relieving Letter
Date: __________
To,
__________ (Name of the employee)
__________ (Address of the employee)
Email: __________
Dear __________ ,
This is with reference to your resignation dated from the position of __________ (position of the employee).
Your resignation has been accepted by the Management, and you are relieved from the services of the Company with immediate effect.
We want to state on records that you had served the company from 12th February 2018 till __________ .
An amount of Rs towards full and final settlement of all dues to you is paid vide cheque Dated drawn on __________ .
We wish you all the best for your future endeavours.
Regards,
Human Resources,
_____________ (the Company Name)
Relieving Letter 10
Relieving Letter
To Whomsoever It May Concern
Date __________
To
__________
__________
With reference to your transfer order __________ dated __________ , I am relieving you from __________ in afternoon on __________ . During your employment with me I found you to be hardworking, diligent and honest in performing your duties.
I would like to thank you for your service with __________ and wish you all the best in your future endeavors.
Attached: A copy of work done from __________ to __________
Veterinary Surgeon
(Name)………………………………………………………
…………………………………………………………….
Relieving Letter 11
Relieving Letter Sample
Date: __________
To
Mr. /Ms. __________
Designation __________
Sub: Letter of relieving
Dear Mr. / Mrs.
Ref.: 1. Your resignation letter-dated
2. This Office letter dated
As intimated to you vide our letter 2nd cited above, you are hereby relieved on __________ AN. We wish you all success in your future endeavors.
Thanking You,
Yours Faithfully,
For GFDH Limited,
Manager (P&A)
Cc.
1. Vice President (F)
2. Sr. Manager (Purchase)
3. Accounts Dept.
Relieving Letter 12
Format for the Relieving Order to be issued to the Participants of Cluster Meetings
Name of the School
Address
Date
No. Date:
Office Order
Sri/Smt.(Name of Teacher), HSST in (Subject) is relieved of his/her duties from the FN of (From Date) for attending the Subject Cluster Meeting held at (venue of the programme) as part of the Monitoring of the Evaluation Process of the Higher Secondary Course.
(Signature)
Principal
School Seal
Format for the Duty Certificate to be issued to the participants of the Cluster Meetings
Name of School
Address
Duty Certificate
This is to certify that Sri/Smt, (Name of the Teacher), HSST in (Subject), (Name of School of the Participant) attended the Cluster Meeting held at (Venue) from (Start Date) to (End Date).
(Signature)
Co-ordinator/Convenor
(Signature)
Principal
Place:
Date:
Seal
Relieving Letter 13
Relieving Letter
Date
Ms, Anam Bros
27/1, Park Avenue,
New York – 555-888
Dear Anam,
With reference to your resignation letter dated on………., we hereby accept your resignation and agree to relieve you from the duties on ………. We confirm that you have worked in our company from ……. as a ……………………..
During your employment with us we found you to be hardworking, diligent and honest in performing your duties.
The management would like to thank you for your service with the company and we wish you all the best in your future endeavors.
Yours Sincerely
HR Manager
(Her-Way Publications)
Relieving Letter 13
Relieving Letter on Company Letterhead
[Name of the Human Resource Manager][Position]
[Name of the Company]
[Address] [Date] [Name of the Employee]
[Position]
[Name of the Company]
[Address]
Dear Mr./Ms. [Last Name of the Employee],
With regard to your resignation letter dated on [Date], we hereby accept your resignation and we agree to relieve you from the duties on [Date]. We also confirm that you have worked in our company as [Position] for [N] years.
During your employment with us, we found you to be very hardworking, honest, and very professional with the performance of your job.
The company would like to thank you for your services and we wish you all the best in your future plans.
Sincerely,
[Name and Signature][Job Position]
[Company Name]
Relieving Letter 14
Relieving Letter on Company Letterhead
[Date] [Name of Recipient or Employee][Job Role or Position]
[Address of Employee]
Dear [Name of Employee],
This letter is made in reference to your resignation dated [date of resignation letter] requesting relief of your duties on [date of effectivity]. We would like to inform you of acceptance of your resignation and thus hereby relieve you of your duties as [name of position] effective at the close of business hours on [date of effectivity].
Your final and full clearance will be issued after 30 days from your effectivity date. We thank you for the contributions made to the organization and wish you all the best on your future undertakings.
Sincerely,
[Signature][Name of Sender]
[Job role or position]
[Name of Company]
[Address of Company]
Relieving Letter 15
Relieving Letter
Date: __________
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr./Ms. __________ has been relieved from Company Name. This letter caters to his/her request for issuing the same. He/she, holding the position of Designation Held, has completed all the assigned tasks on time, and has no pending formalities. Mr./Ms. __________ was employed with us from Joining Date to Relieving Date.
We appreciate and thank Mr./Ms. __________ ‘s contribution towards the company and wish him/her good luck for his/her future career and endeavors.
__________
Authorized Signatory
Relieving Letter 16
Employee Relieving Letter Format in Word
TO WHOMSOEVER IT MAY CONCERN
To
(Name of Employee)
(Designation)
Sub: Relieving Letter.
Dear Mr./Ms. (Name of Employee),
This is with reference to your resignation letter, dated Date of Application, wherein you expressed your desire to be relieved from the services of our company on Proposed Date.
We would like to inform you that you have served the notice period and your resignation has been accepted. You are being relieved from all the duties and services of the company, and the relieving date is the same as you proposed, Proposed Date.
Your salary, perks, and other benefits have been settled with the organization and you can collect the same on the day of relieving, after the office hours.
Your contribution to the organization toward its growth and success will always be appreciated. Wish you all the best in your future endeavors.
Authorized Signatory,
(Name of the Company)
Relieving Letter 17
Job Relieving Letter Format in Word
Date: __________
Employee Name:
Emp. ID:
Designation, Department
Company Name, Location
Sub: Relieving Letter
Dear ABC,
This is with reference to your resignation dated __________ .
Your resignation has been accepted and you are relieved from the services of our company effective from the closing hours of __________ .
We thank you for your efforts and contribution during your tenure with us and wish you all the best in your future endeavors.
Yours sincerely,
company name __________
Manager-HR
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